Office Bearers

Purpose: To provide leadership and direction to the trustee board, ensuring that the organisation achieves its mission and operates effectively and in compliance with its governing documents. 

 Key Responsibilities:  

• Chair trustee meetings and ensure effective decision-making. • Act as a spokesperson and representative for the organisation.  

• Oversee the implementation of the organisation’s strategic objectives. 

• Support and supervise the work of key volunteers or paid staff.  

• Ensure trustees fulfill their duties and responsibilities.  

• Promote collaboration and resolve conflicts within the board. 

Purpose: To manage the financial affairs of the organisation, ensuring its financial stability and compliance with legal and regulatory requirements.  

Key Responsibilities:  

• Prepare and present budgets end of year annual financial reports. 

• Monitor and manage cash flow 

• Ensure compliance with reporting obligations 

• Provide Annual Data to Charity Commission. 

• Assist with fundraising and grant applications.  

• Follow Good Accounting Practice.  

Purpose: To ensure effective administration and governance of the organisation.  

Key Responsibilities:  

• Maintain and update policy documents, such as the constitution.  

• Ensure timely submission of reports and returns to the Charity Commission.  

• Handle correspondence and official communications (In conjunction with the chair). 

• Ensure Health and Safety procedures are in place and followed 

Purpose: To organise and arrange the band’s schedule of engagements and ensure successful event delivery, including the educational and community engagement activities. 

Key Responsibilities:  

• Plan and coordinate the band’s performance schedule, including concerts, parades, and community events.  

• Liaise with event organisers to confirm details, contracts, and logistics.  

• Ensure logistical arrangements, such as transport and equipment, are in place for each engagement.  

• Communicate performance schedules and requirements to band members.  

• Work with the Marketing Trustee to promote upcoming engagements.  

• Monitor and evaluate the success of events, providing feedback to the board. 

• Identify and apply for funding to support educational initiatives.  

• Promote opportunities for new learners to join the band. 

Purpose: To promote the organisation’s activities and enhance its visibility within the community and beyond.  

Key Responsibilities:  

• Manage the organisation’s website, social media accounts, and email newsletters. 

• Create and distribute promotional materials for concerts, events, and campaigns.  

• Engage with local media and press to publicise events.  

• Support the recruitment of new members and audiences through targeted marketing efforts.  

Purpose: To manage the maintenance and upkeep of the Bandroom.  

Key Responsibilities:  

• Coordinate repairs and maintenance of the Bandroom, including urgent needs.  

•  Liaise with contractors and suppliers as needed.  

• Ensure the bandroom is regularly cleaned

Purpose: To organise Social Events for the Band

Key Responsibilities: 

• Organise events or initiatives to maintain member engagement and morale e g social events and awards night alongside the social subgroup. 

Purpose:  To ensure the organsiation maintains the highest standards of safeguarding for children, young people, and vulnerable adults involved in band activities. 

Key Responsibilities 

• Develop, implement and regularly review safeguarding policies and procudures in line Brass Band England. 

• Ensure all band members and volunteers working with children or vulnerable adults undergo appropriate backgournd checks (eg DBS checks) via Brass Band England. 

• Provide safeguarding guidance to trustees, band members and volunteers. 

• Act as the designated safeguarding lead, handling concerns, and reporting issues as required. 

• Keep up to date with safeguarding legislation and best practices, ensuring compliance with all legal requirements. 

Purpose: To attract and retain members, ensuring the long-term sustainability of the organisation. 

Key Responsibilities:  

• Manage membership records and communications.  

Purpose: To ensure effective administration and governance of the organisation.  

Key Responsibilities:  

• Maintain and update policy documents, such as the constitution.  

• Ensure timely submission of reports and returns to the Charity Commission.  

• Handle correspondence and official communications (In conjunction with the chair). 

• Ensure Health and Safety procedures are in place and followed 

Purpose: To organise and arrange the band’s schedule of engagements and ensure successful event delivery, including the educational and community engagement activities. 

Key Responsibilities:  

• Plan and coordinate the band’s performance schedule, including concerts, parades, and community events.  

• Liaise with event organisers to confirm details, contracts, and logistics.  

• Ensure logistical arrangements, such as transport and equipment, are in place for each engagement.  

• Communicate performance schedules and requirements to band members.  

• Work with the Marketing Trustee to promote upcoming engagements.  

• Monitor and evaluate the success of events, providing feedback to the board. 

• Identify and apply for funding to support educational initiatives.  

• Promote opportunities for new learners to join the band. 

Purpose: To attract and retain members, ensuring the long-term sustainability of the organisation. 

Key Responsibilities:  

• Manage membership records and communications.